8 ideas to make your event unforgettable

If you are planning an event, you certainly want all participants to remember it. It doesn’t matter whether it’s a XV anniversary party, a concert, a graduation, a conference or a large fair, it’s important that the organization does everything in its power to make the event a comprehensive one Delivering an experience that exceeds attendee expectations. Participate, especially if it is a brand event where the values ​​of your company are to be conveyed.

That’s why there are more and more trends and elements that events can add that don’t necessarily require too much budget but the right management and of course ideas. Lots of ideas!

One of the first things you should know is that while money is a very important part of the organization because it gives us a lot of freedom or complicates the matter, it is not everything. However, if you wish to host an event but do not currently have sufficient funds, I invite you to take a look at this article about how to get money easily and quickly when you need it most.

Now it must also be said that on many occasions (more than it should) events are organized with impressive budgets that end up being ‘more of the same’. There is nothing particularly exciting or different about them that makes them stand out, and most importantly it is small details that can make the difference between each participant being treated as one of the crowd or being treated as someone special, which at the end is what people want to feel good about.

If you are organizing an event and you want it to be full of special details that will make it memorable for everyone who attends, you’ve come to the right place. Here are some ideas to implement depending on the type of event and also your budget:

keywords

This is something that caught on and was worn at many high end events. The positive thing about this idea is that you don’t need too much budget, the really important thing is the idea of ​​the labels.

For example, I attended a Food & Tech Summit and the labels were quite professional, expecting over 5,000 visitors each of the three days of the show. On arrival there was a small room that looked like a series of photos, but not for that purpose, but for guests to choose the labels that best identified them based on their interests.

The top of the carton set said “Take a label to tell our exhibitors what you are interested in”, there were more than 10 options, each with a different color and they said “raw material”, “beverage”, labeling”, ” Visitor”, “Pet Industry”, “Manufacturing”. Each person could snag as many tags as they thought they needed, and they had a small sticker to put in a visible spot, encouraging interaction.

Not only does this have to be useful in this type of totally professional event, but it can also be given a fun touch depending on the type of event you are organizing. For example, at a wedding reception, the labels might be, “I’m only here for the food,” “Bride’s family,” “Waiting for my turn,” “I have objections,” among many others.

Labels may be made available to the public for a party that read: “I’m going before 12: take advantage!”, “I came alone, but I want to go accompanied”, “I came because they want me have forced”.

Depending on your budget, the labels can come as a sticker, a badge to attach to clothing, or a tape with adhesive.

Picture Frame

This has been practiced for some time, with some events having more success than others. One set of photos used to be enough at events because not all attendees had cameras, so there was a photographer who was responsible for capturing the guests at that special place.

Now mobile phones have excellent cameras, so a single set is not enough for everyone who wants to record attendance at the event.

Creating multiple sets can be workable, but something that’s used a lot these days is frames. These frames add a fun and interesting touch to the photo and you can have frames related to or allude to your event’s theme or even use the social networks theme to make the frame look like it would if the photo was uploaded to Instagram and/or or Twitter.

The frames make it possible to rotate them among the event participants, that is, they do not need to be fixed anywhere. If you go for the social media framework option, you can use this strategy to gain new followers as well.

life size cardboard cutouts

Something that can be very fun or even interesting – depending on which characters you choose – is to have different celebrities life-size and printed on cardstock for them to stand up and participants to take pictures with them as if they were part of the event been event.

Not only does this work for fun events, businesses can also benefit from having cardboard versions of product ambassadors or even their creators.

If it’s an entertainment event, you have a little more freedom as you can print photos of celebrities in slightly more relaxed poses for attendees to interact with.

For example, you can place a cardboard cutout of a celebrity next to the bar having a drink, eating a snack from the buffet table, or striking a funnier pose, such as hugging. B. Blows a kiss so people can interact with him in her photos. .

body painting station

This might sound a little crazy to you, but if you want to be unforgettable, what’s wrong with a touch of weirdness? If your entertainment event should not only be a topic of conversation before, but also during and after the event and have a strong presence in social networks.

At the Body Paint station, you can have a pro (or whatever amount your budget can afford) and give event attendees a slightly more grown-up and specialized version of face painting at children’s events.

The Body Paint Station doesn’t have to do whole body parts. The idea is that they can be parts on specific parts of the body, e.g. B. in the middle of the leg, in the middle of the arm, on the face, on the neck, on part of the back or on the hands.

This is especially recommended at themed parties or maybe festivals where people can draw something related to the theme of the event to fit more into it.

Comfortable shoes for women

Something that usually surprises attendees and makes you look good on them is that you show that you care about their safety and comfort at all times.
We all know that there comes a point in the party when women’s feet and calves are already suffering from the abuse of hours of dancing or having fun. That’s why it’s an excellent option that many will thank you for, among the supplies and gifts you have for the party guests, saving part of the budget to offer them flip-flops or slippers with the theme of the celebration.

It will be something they will take with them, and it will also make the organizers look like considerate and thoughtful people. Have you ever been to a party and seen comfortable shoes being handed out to those who need them? Probably not… So it’s different.

blisters

Both children and adults like it, it is also very economical and eye-catching. Instead of throwing fireworks, shooting helium balloons or fire into the atmosphere, you can offer your attendees something different with soap bubbles. Soap bubbles are fun and aesthetically pleasing.
There are machines that shoot an impressive amount of bubbles, and you can also get the event participants involved by handing out small containers to shoot bubbles. If you’re trying to make an event eco-friendly, using biodegradable soap and collecting the leftover bottles at the end of the event to recycle is a great option.

rest stations

What the organizers of major events such as festivals, trade fairs, large conferences, etc. often neglect are the areas dedicated to rest to recharge the batteries of the participants. They fill the spaces with fun activities, but the few available chairs are always occupied because there are so few.

For this reason, the organization of your event can be improved by having specific areas where participants can rest their feet a little, sit down and maybe escape the hustle and bustle of the event in general a few minutes before returning to the ring. .

It can be an area that only special guests or attendees with specific tickets can access, that’s entirely up to the organizers.
In this area you can have some armchairs, cushions, rugs so that people can settle on the floor if they want, enough sockets for those who need to charge their phones and of course a Wi-Fi zone that is convenient to the Oxygen is the phones and preferably heated if the event is in a location with extreme temperatures.

well appointed bathrooms

If you want your event to run flawlessly, don’t neglect the basics. Make sure the bathrooms not only offer the minimum of comfort for the attendees of your event, but go above and beyond.

There is a trend towards leaving personal care items such as pads, tampons, wipes, deodorant spray, toilet paper, talcum powder and even some perfume in the sink in the women’s bathroom. For the men’s restrooms, cleaning wipes, hair gel, toilet paper, lotion and perfume can be provided.

In order for this to be maintained in the dressers, the presence of a person is necessary to manage the items available and deliver them to those who need them or even if anyone can take them at will to ensure that the use is within the allowed parameters.

What do you think of these ideas? If you want to put them into practice and haven’t done so yet because you think it’s too complicated or you can’t, Pay attention to these keys that will help you succeed in whatever you set your mind to.

Also remember that these are just some of the ideas that you can put into practice at your event. This list can serve as inspiration for you to develop your own. Not to mention there are many more out there and best of all they will continue to emerge because the world of events organization doesn’t stop evolving which brings more excitement to the industry.