Administrative organization In small and large companies!

As an entrepreneur, you must remember that administrative organization is one of the most important processes in a company.

And that’s exactly what good organization allows for better coordination of activities and efficient use of resources to achieve goals.

Regardless of the size of the company.

However, entrepreneurs might be the most prone to making mistakes due to lack of experience.

Do not you think?

For this reason, today I will explain the most important points of a successful organization from the beginning.

Check out the content:

• First I will explain to you what an administrative organization is.
• Later I will tell you about a handy application that you can use.
• And finally, I will give you some tips on how to organize your business from the very beginning of doing business.

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Pay attention!

What does the administrative organization look like exactly?

It is a feature that has to do with the order that exists between two fundamental factors:

• The Structures: Refer to the positions of the personnel, the units, the departments or the departments that carry out the activities.
• The resources available to the company: whether human, material, financial, technological, etc.

Organization is the second stage of the management process after planning and before direction, control, coordination and evaluation.

In simple words…

The management organization should have everything in place to make it easier to carry out the activities and achieve the goals.

These are for example:

• Communicate the responsibilities of each individual and team to all employees.
• Train employees and delegate tasks.
• Set the priority and order of actions.
• Do you have the necessary tools.
• Putting the legality and accounting of the business in order.
• Have a database of all the company’s customers with specific information. This way, if you need to communicate with one of them, you don’t have to search for archived invoices.
• Also, create a list of potential customers to strategize to convert them into repeat users or customers of the company.
• Also keep records of products i.e. material stocks, work in progress, stock of finished or ready for sale items etc.
• Even a record of complaints and suggestions.

All this will propel you to other levels.

Remember that in companies there are documents that can be managed digitally, e.g. E.g.: employee contracts, payment slips, budgets, inventory management, tax deductions, etc.

These documents require the signature of the accountant, administrator or staff, for that there is Tools for signing documents in PDF format. This makes administrative organization easier for you!

Note that it’s not just about organizing what is related to the customer or sales, there are other important areas in your business that need to be organized as well.

Therefore it is worth noting…

A handy application for administrative organization

Has it ever happened to you that you ask the price of a product and whoever comes doesn’t know?

Worse, they don’t know what products they have.

This is called: lack of organization!

It’s sad when they keep complaining to you and you don’t offer a solution because you just forgot.

Or every time customers ask you the same question and you realize something isn’t well explained but you still don’t solve it.

In short, there are many examples of disorganization.

So I want to talk to you about:

Platzilla… a handy app you can use

It is a platform with various useful and easy-to-use applications.

This allows it to be adapted to any company.

Platzilla helps you to organize the administration of your business with just a few clicks.

Then you gradually integrate other applications for the functional areas of the company, such as e.g. B. Billing, after-sales CRM, quality, projects, etc.

Note:

At Platzilla, information is kept organized and accessible from day one.

Module data is shared when you subscribe to applications.

To give you a simple example:

If an incident recurs and the solution is always the same, you can turn the case into a FAQ record with one click.

You can configure this in the module for this purpose in the Inputs option.

To perform tasks in a simple and practical way.

And that’s just one of many features that this application offers.

Find out what Platzilla is!

More precisely you understand what I say about the application and organization in the post: Do you need to organize the company?: Platzilla

You can also directly try our free version below app.platzilla.com.

However, alongside this platform, there are a number of options on the market that can make administrative organization easier.

So there’s no excuse… you must apply some and not ignore their importance, no matter how new your business is.

Now I want to share something very valuable with you.

Tips for organizing a business

Aside from using applications like the one above, I want to share with you some tips that will help you organize your business better.

Note:

• You must have clear goals. Without a destination, a place to go is hard to organize. It’s like an army on a mission, if it doesn’t know its goals it won’t be able to move forward.
• Be realistic with what you count. Your plans, strategies… and your organization in general depend on your resources. I return with the example of war, you will not start a mission without knowing what weapons you have. And everything you plan will be based on that. How long will we stick with these regulations?
• The organization is specific. In other words, it is not enough to have a goal but to be clear about every activity necessary to achieve it. You have to be very specific. It is not valid to say that we have to sell 200 cakes this month without even knowing how we are going to achieve that. You and your team should have a to-do list every day.
• Have a record of your employees. You need to know their qualities and who the ideal is for each activity. If you don’t get organized in this regard, you won’t choose the best for every task.
• Believe in leadership. Although you are the main person, you must delegate and trust other leaders. Without a hierarchical structure, organization becomes more difficult. So delegate and trust.

Conclusion

The mistake of many entrepreneurs is to think that they need to organize their business when it is already very big.

And in reality, the most convenient thing is to organize it from the beginning and look for continuous improvement so that it grows properly.

When we get something wrong, it becomes harder to correct the mistake when it’s big.

Why am I telling you this?

Because if you’ve had a disaster from the start, each day that goes by will become a bigger disaster… and more difficult to organize.

That’s why today I explained to you what administrative organization is all about and showed you the advantages of an ideal platform for this function.

I also pointed out a number of practical tips.

So it takes the administrative organization very seriously… your business is worth it!

Before you say goodbye, I recommend reading the post: Stages of the management process. I explain everyone.

Don’t forget that organization is one of the phases of the management process!

Thank you for reading us.

Until next time!